Scher Sports Medicine LLC, is a 3rd party vendor providing physical therapy services to student-athletes at Seton Hall University. While you may have been referred internally for physical therapy services by Seton Hall University Sports Medicine and associated Team Physicians, you are not mandated to utilize this service if you choose to do so. You may receive care at an outside establishment under your own discretion.
All physical therapy services provided and billed are determined to be usual and customary and at the highest level of evidence based medicine.
CONSENT FOR TREATMENT
I hereby consent to the Evaluation and Management services provided by Scher Sports Medicine LLC. I understand that my consent may be revoked, in writing, at any time. However, such revocation does not release any financial obligation for services already rendered.
RELEASE/OBTAIN INFORMATION
By signing below I authorize SCHER SPORTS MEDICINE LLC to release to any insurance carrier represented as contractually responsible for payment in whole or in part of the my, or my dependent’s, health care bill, such information as is deemed minimally necessary for the proper and accurate processing of such healthcare claims. Further, I understand that SCHER SPORTS MEDICINE LLC may provide to outside healthcare providers/services such information as is deemed minimally necessary to facilitate proper healthcare.
STATEMENT OF FINANCIAL RESPONSIBILITY
In consideration of medical treatment and service provided to the above named patient, the patient or the undersigned Guarantor, unconditionally guarantees payment in full to SCHER SPORTS MEDICINE LLC. SCHER SPORTS MEDICINE LLC agrees to abide by the terms and conditions set forth in individual managed care contracts with which the patient and physician both participate. SCHER SPORTS MEDICINE LLC will submit claims for processing for patients covered by insurance that do not have a managed care. However, the patient/guarantor is ultimately responsible for payment of the entire account balance regardless of insurance coverage or insurance benefit determination. Should an insurance carrier not pay on a claim within the mandatory 45-day State limit, the balance due will be the responsibility of the patient/guarantor. All copays are due at the time of service. The patient/guarantor understands he/she is responsible for providing accurate and complete information.
ASSIGNMENT OF INSURANCE BENEFITS
The undersigned hereby authorizes any insurance carrier represented as contractually responsible for payment in whole or in part of the patient’s healthcare bill, including Personal Injury Protection or Medical Payment coverage, to pay directly to SCHER SPORTS MEDICINE LLC proceeds and benefits payable to me. Additionally, I agree that any payments shall be applied toward any settlement or judgment I receive under any auto liability or uninsured/underinsured motorists coverage provided by Medical Payments coverage.
NOTICE OF PRIVACY PRACTICES
I understand that as part of performing healthcare services, SCHER SPORTS MEDICINE LLC creates and maintains health records and other information describing among other things, my health history, symptoms, examination and test results, diagnoses, treatment, and plans for future care or treatment. I have been provided with a Notice of Privacy Practices (NPP) that provides a more complete description of the uses and disclosures of certain health information. I consent to the use and disclosure of protected health information about me for the purposes of treatment, payment and health care operations. I have the right to revoke this consent, in writing, except where disclosures may have already been made based on my prior consent. I have the right to request that the use of my Protected Health Information, which is used or disclosed for the purpose of treatment, payment or health care operations, be restricted. I also understand that SCHER SPORTS MEDICINE LLC and I must: agree to any restriction in writing on the use and disclosure of my Protected Health Information; and agree to terminate any restrictions in writing on the use and disclosure of my Protected Health Information which have been previously agreed upon.
*I ACKNOWLEDGE AND ACCEPT THE TERMS AND CONDITIONS SET FORTH IN EACH SECTION OF THESE POLICY STATEMENTS:
DIGITAL SIGNATURE:
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This Notice of Privacy Practices is NOT an authorization. This Notice of Privacy Practices describes how we, our Business Associates and their subcontractors, may use and disclose your protected health information (PHI) to carry out treatment, payment or health care operations (TPO) and for other purposes that are permitted or required by law. It also describes your rights to access and control your protected health information. “Protected health information” is information about you, including demographic information, that may identify you and that relates to your past, present or future physical or mental health condition and related health care services.
USES AND DISCLOSURES OF PROTECTED HEALTH INFORMATION
Your protected health information may be used and disclosed by your physician, our office staff and others outside of our office that are involved in your care and treatment for the purpose of providing health care services to you, to pay your health care bills, to support the operation of the physician’s practice, and any other use required by law.
Treatment: We will use and disclose your protected health information to provide, coordinate, or manage your health care and any related services. This includes the coordination or management of your health care with a third party. For example, your protected health information may be provided to a physician to whom you have been referred to ensure that the physician has the necessary information to diagnose or treat you.
Payment: Your protected health information will be used, as needed, to obtain payment for your health care services. For example, obtaining approval for a hospital stay may require that your relevant protected health information be disclosed to the health plan to obtain approval for the hospital admission.
Healthcare Operations: We may use or disclose, as needed, your protected health information in order to support the business activities of your physician’s practice. These activities include, but are not limited to, quality assessment, employee review, training of medical students, licensing, fundraising, and conducting or arranging for other business activities. For example, we may disclose your protected health information to allied healthcare students that see patients at our office. In addition, we may use a sign-in sheet at the registration desk where you will be asked to sign your name and indicate your healthcare provider. We may also call you by name in the waiting room when your healthcare provider is ready to see you. We may use or disclose your protected health information, as necessary, to contact you to remind you of your appointment, and inform you about treatment alternatives or other health-related benefits and services that may be of interest to you. If we use or disclose your protected health information for fundraising activities, we will provide you the choice to opt out of those activities. You may also choose to opt back in.
We may use or disclose your protected health information in the following situations without your authorization. These situations include: as required by law, public health issues as required by law, communicable diseases, health oversight, abuse or neglect, food and drug administration requirements, legal proceedings, law enforcement, coroners, funeral directors, organ donation, research, criminal activity, military activity and national security, workers’ compensation, inmates, and other required uses and disclosures. Under the law, we must make disclosures to you upon your request. Under the law, we must also disclose your protected health information when required by the Secretary of the Department of Health and Human Services to investigate or determine our compliance with the requirements under Section 164.500.
USES AND DISCLOSURES THAT REQUIRE YOUR AUTHORIZATION
Other Permitted and Required Uses and Disclosures will be made only with your consent, authorization or opportunity to object unless required by law. Without your authorization, we are expressly prohibited to use or disclose your protected health information for marketing purposes. We may not sell your protected health information without your authorization. We may not use or disclose most psychotherapy notes contained in your protected health information. We will not use or disclose any of your protected health information that contains genetic information that will be used for underwriting purposes.
You may revoke the authorization, at any time, in writing, except to the extent that your physician or the physician’s practice has taken an action in reliance on the use or disclosure indicated in the authorization.
YOUR RIGHTS
The following are statements of your rights with respect to your protected health information.
You have the right to inspect and copy your protected health information (fees may apply). Pursuant to your written request, you have the right to inspect or copy your protected health information whether in paper or electronic format. Under federal law, however, you may not inspect or copy the following records: Psychotherapy notes, information compiled in reasonable anticipation of, or used in, a civil, criminal, or administrative action or proceeding, protected health information restricted by law, information that is related to medical research in which you have agreed to participate, information whose disclosure may result in harm or injury to you or to another person, or information that was obtained under a promise of confidentiality.
You have the right to request a restriction of your protected health information – This means you may ask us not to use or disclose any part of your protected health information for the purposes of treatment, payment or healthcare operations. You may also request that any part of your protected health information not be disclosed to family members or friends who may be involved in your care or for notification purposes as described in this Notice of Privacy Practices. Your request must state the specific restriction requested and to whom you want the restriction to apply. Your healthcare provider is not required to agree to your requested restriction except if you request that the healthcare provider not disclose protected health information to your health plan with respect to healthcare for which you have paid in full out of pocket.
You have the right to request to receive confidential communications
You have the right to request confidential communication from us by alternative means or at an alternative location. You have the right to obtain a paper copy of this notice from us, upon request, even if you have agreed to accept this notice alternatively i.e. electronically.
You have the right to request an amendment to your protected health information – If we deny your request for amendment, you have the right to file a statement of disagreement with us and we may prepare a rebuttal to your statement and will provide you with a copy of any such rebuttal.
You have the right to receive an accounting of certain disclosures – You have the right to receive an accounting of disclosures, paper or electronic, except for disclosures: pursuant to an authorization, for purposes of treatment, payment, healthcare operations; required by law, that occurred prior to April 14, 2003, or six years prior to the date of the request.
You have the right to receive notice of a breach – We will notify you if your unsecured protected health information has been breached.
You have the right to obtain a paper copy of this notice from us even if you have agreed to receive the notice electronically. We reserve the right to change the terms of this notice and we will notify you of such changes on the following appointment. We will also make available copies of our new notice if you wish to obtain one.
COMPLAINTS
You may complain to us or to the Secretary of Health and Human Services if you believe your privacy rights have been violated by us. You may file a complaint with us by notifying our Compliance Officer of your complaint. We will not retaliate against you for filing a complaint.
HIPAA Compliance Officer:
Cheala Hopkins
(215) 805-8122
hopkins@thetrainingroomcc.com
ACKNOWLEDGEMENT:
We are required by law to maintain the privacy of, and provide individuals with, this notice of our legal duties and privacy practices with respect to protected health information. We are also required to abide by the terms of the notice currently in effect. If you have any questions in reference to this form, please ask to speak with our HIPAA Compliance Officer in person or by phone at our main phone number. Please sign the accompanying “Acknowledgment” form.
Please note that by signing the Acknowledgment form you are only acknowledging that you have received or been given the opportunity to receive a copy of our Notice of Privacy Practices.
DIGITAL SIGNATURE: